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Asset TraQ Features
Easy Data Entry Fields
Ability to add new items to the data using simple, logical
PC data entry screens. TraQ also allows you to add records
using a portable data collector and bar code scanner.
Look Up Tables
Means of assuring that certain key fields are always filled
with valid entries. We accomplish this by allowing you to
enter lists of valid entries for fields you want to protect.
When your staff enter descriptions of individual items,
the software automatically checks to see that entries to
the protected fields are valid.
Data Access
Quick, easy means of extracting information about individual
items; reports that list information about groups or categories
of items; and conditional queries to automatically extract
listings of items which meet your criteria or conditions.
Inventory Capability
Use of bar code scanners to record the physical location
of every item in the database to make sure the tracking
data (whereabouts of the item) is validated and to keep
the database accurate.
Audit Trail
Automatic recording of each movement of an item and any
changes to its descriptive record to show changes in status
and movement. Items are tracked using the bar code scanner
which updates its history.
Customization
While QueTel can configure Asset TraQ to your requirements,
we can, alternatively, provide tools for you to specify
and define the fields you wish to use to describe and categorize
assets, to lay out the screens used to enter such data,
and to design the standard report listings that you will
use in everyday operations.
QueTel Makes It Easy For You
QueTel can supply you with the bar codes or bar code printers,
bar code scanners, software, and other supplies and services
you need to get your tracking system installed quickly and
smoothly. Asset TraQ is flexible enough to be rapidly and
easily modified to meet almost any reporting needs you may
require. Its data, inquiry, and reporting capabilities can
fit almost any need.
Asset TraQ Benefits
Gain Control of your Assets
The first step in controlling your assets is knowing what
hardware and software you have, how much you have, and where
all your assets are physically located. This can be accomplished
with a baseline bar coded inventory resulting in accurate
and detailed information in an electric form. Having control
means having continuous full knowledge of all physical assets,
including computers, laptops, phones, printers, copiers,
fax machines, etc.
Improve Productivity
Knowing what hardware and software is on your employees
systems can aid your internal help desk in solving problems
more speedily, and get your employees back to work with
less time lost.
Reduce Inventory and Other Costs
A bar code system gives your company the ability to consistently
locate each asset, eliminating lengthy expensive manual
audits. Bar coding your assets allows you to conduct speedy,
accurate, cyclic inventories. It also eliminates the prospect
of having to repurchase equipment the company already owns
but cannot locate. Knowing what you have also helps you
to make the proper decisions regarding investment in new
technologies.
Maintain Consistent Data
Assets cannot be managed properly with old or inconsistent
data. With consistent data you will know exactly how many
of each piece of equipment you have for depreciation purposes,
budgeting for upgrades, etc.
Maintain Acquisition Standards
There should be no more than three or four variations of
computer setups within an organization for maintaining uniformity
of purchases and vendors, as well as reducing costs. There
will also be reduced support and training costs with standardized
software and hardware.
Manage Obsolescence
When new equipment is purchased, many organizations move
the old equipment to a storeroom and forget about it. Knowing
what you have and what it is worth allows you to upgrade
or remove equipment before the market price drops too low.
Improve Security
Knowing who has what equipment at all times helps to prevent
loss. A system can also be set up for bar coded check out
of portable equipment, such as laptop computers, handheld
computers, portable phones, etc.
Produce Accurate Financial
Reports
CFOs generally know what their company has in assets "+/-
30%", and many times the estimates are much lower that
what the company really owns. Bar coding your IT assets
allows you to utilize more accurate and up to date information
in your financial reports.
Asset TraQ Options
Whether or not you want QueTel to configure Asset TraQ to
your needs, the core software does not change from one client
to another. It also does not change when including optional
features. To avoid changing the core source, QueTel established
special program modules which appear as part of the system,
but are actually separate. These modules perform separate
tasks such as:
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Running depreciation calculations based on straight line
or any other depreciation basis.
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Allowing for the import of existing data from another
system to avoid re-keying existing descriptive information.
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Security functions that restrict access to the database
by record and field.A
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Report writing that allows you to create special reports
that meet special management needs using a simple "point
and shoot" method of report generation.
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Purging the data to back up and erase old data in bulk.
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Global replacement to help mass update data fields.
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QueTel also offers other custom enhancements that perform
tasks that meet your individual requirements for asset
tracking.
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