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The
business of the Property Room is to retain property and
evidence securely and accurately. Evidence TraQ uses bar
codes and the latest Windows technology to help make property
records more secure and easier to organize and maintain.
Evidence TraQ Features
Complete Audit Trail
Evidence TraQ records every move or change to an item or
record. If someone changes the weight of narcotics in a
bag, Evidence TraQ notes who changes it and when.
Chain of Custody
Evidence TraQ records the who, what, where, and when of
each piece of evidence.
Security Access
Evidence TraQ can exclude a user from any of nearly 50 system
functions -- functions which he or she has no reason to
use.
Extended Security Option
With the addition of the Extended Security Option, Evidence
TraQ allows you to prevent any user, even one who is authorized,
from viewing individual item records and/or specific fields
within these records which he or she has no reason to see.
Bar Codes
Bar coding increases security by making frequent physical
audits easy. These audits help quickly spot missing or misplaced
property.
Evidence TraQ Benefits
Increased Security
The benefits of a well managed property and evidence room
are that you do not have to worry about it. With a complete
audit trail, a documented chain of custody, and customizable
access limits, Evidence TraQ has increased the property
accountability in over 100 agencies nationwide.
Reduction of Costs
If property is not removed, you may need twice as much warehouse
space in just three to five years. Evidence TraQ has built-in
property management capabilities to help control the material
in your warehouse or storeroom. Also, with the Notification
Letter module, you can print completely addressed letter
to owners automatically listing property that they can reclaim
it.
Strong Community Relations
When was the last time you printed out a report in less
than five minutes for a press release showing the public
how many automatic weapons you were able to remove from
the streets in the past year? Evidence TraQ delivers the
tools to uncover this and other types of information.
Quick Reports
Part of the purpose of having an automated system is to
be able to query, look up, and generate printed listings
of property items in many formats. Evidence TraQ provides
a standard list of reports which can be customized for the
amount of information to be included. In addition, there
is an option that allows you to create your own report formats
on the fly. You can store records on hundreds of thousands
of items, yet query and extract reports with pinpoint accuracy.
Quick, Accurate Inventories
Physical audits are not only part of CALEA requirements,
they protect the department from loss. With Evidence TraQ's
bar code and portable data collection capabilities, it is
not just that you save time - you can also quickly spot
missing or misplaced property. As one property officer put
it, "Without bar codes, a good, quick inventory is
impossible."
Easy Check In/Check Out
The time to process an incoming or outgoing item can take
four to five minutes. QueTel recognized this and built a
number of features into Evidence TraQ to make the entry
of the first item on a list or ticket a one-minute job.
Additional items take half of that. In a few seconds, you
can check items in and out either directly through the personal
computer or by using a handheld bar code scanner.
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